Jessica Breckenridge
April 25, 2021

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MCA Annual General Meeting – June 3rd at 7pm on Zoom

Are you looking for ways to support your community during the pandemic and connect with neighbours?
If you have answered yes, we are looking for people like you to join the MCA!  We are looking for energetic, creative, and passionate individuals to CONTINUE making Munster a great place to live.

The MCA is an important element of the community and the executive undertakes many initiatives, such as:

  • Community Events & Activities (We look forward to in-person events as soon as we can!)
  • Operating the Community Centre
  • Beautification Projects
  • Advocacy for Community Concerns
  • Keeping the community informed through various communications
  • Supporting local groups and organizations

Looking for New Members!
All positions are available for election, and we particularly need residents to fill these titles:

  • Communications Director
  • Community Liaison Director
  • Recreation Director
  • Social Director

Description and listing of all positions is at the bottom of this message

How to Submit a Nomination for a Position
At this time it appears an in-person meeting may not be possible. Nominations in advance would be greatly appreciated, if you are interested in a position please submit your name and position you are interested in by May 27th to president@munsteronline.ca.  If you know someone who does not have access to the internet and wants to submit a nomination and/or wants to ensure they can vote at the AGM, please contact Dave at 613-818-5120.

How to Participate in the AGM on June 3rd at 7pm
At this time it appears that an in-person meeting may not be possible. Please join us online on Zoom, we ask that residents please assist those who are not familiar with using Zoom. If it possible for an in-person option we will advise by email blast, website and Facebook.

Join Zoom Meeting
https://us02web.zoom.us/j/82062844008…
Meeting ID: 820 6284 4008     Passcode: 369975

MCA Executive Member Position Descriptions
All positions are available for election, and we particularly need residents to fill those in bold:

President: Typically chairs meetings and is the “face” of the MCA which includes being a liaison with our local city councillor and other representatives. The president is responsible for coordinating and working with the MCA executive and all members to ensure MCA objectives are being met.

Vice-President: Supports the president and the day-today business, public relations and advertising of the MCA. This includes some administrative duties, as well as, supporting the other members of the board. Frequent liaison with the Newsletter and Membership Directors to coordinate business advertising.

Treasurer: Responsible for collecting all monies due and paying of all bills and keeping accounts including monthly reports to the MCA executive on the state of the accounts.

Secretary: Records minutes and decisions taken at MCA executive meetings and at the MCA Annual General Meeting.  Minutes are distributed to all members of the executive, and to the communications director for publishing.

Communications Director:  Responsible for MCA communications including managing the website, electronic newsletter and community email blasts, and supporting social media.

Community Centre Liaison:  The MCA has negotiated a local management agreement with the city for the programming and bookings at the centre. The liaison books local activities and signs contracts for community-run programming and works with the city to book city-run programs and ensures the facility is maintained properly.  Duties also include collecting fees, administering key custody, and maintaining records for reporting to the MCA and the City.

Community Liaison Director: Responsible for liaising with government and community stakeholders. Advocate for community concerns and seek opportunities for local initiatives and coordination with local community groups and organizations.

Environment Director: Supports beautification projects in the community and other initiatives to support the natural beauty of Munster.

Membership Director: Maintains database of MCA/Munster population. Co-ordinate annual canvassing of all Munster and area members to update the database info; preparation of database information for printing of annual Munster Phone Directory; and distribution of phone directory to active (paid up) members of MCA. Supports welcome package for new residents providing copy of phonebook and highlighting MCA purpose and activities.

Newsletter Director: Overall responsibility for collecting MCA newsletter content and the creation and distribution of the newsletters to members.

Recreation Director: Recruits and manages the volunteers who run sport activities for the community. Past examples include the Munster Monsters Soccer, Drop-in Basketball and the outdoor Rink. Build and maintain outdoor rink with the help from volunteers, and coordinate City rink grant. Seeks opportunities for new recreation activities and programs in the community.

Social Director (2): The social directors are charged with making sure that everyone has fun! Duties include recruit volunteers while planning and running social events in our community. Past examples include Canada Day, Harvest Fest, Winter Carnival and Easter Egg Hunt. Planning includes volunteers to work events, arranging permits with the city, ordering supplies, booking entertainment, and set and approving a budget for events. There are two social director positions as events are a big undertaking and directors can coordinate who leads different events and activities throughout the year.